ARTICLE I - NAME, PURPOSE
Section 1: The name of the organization shall be Koa'e
Community Association.
Section 2: The Koa'e Community Association is a volunteer
corporation
organized to facilitate discussion of and action on Koa'e
community issues.
Koa'e Community is defined as the geographical area
comprised of properties
whose access is Papaya Farms Road, Cinder Road, Old
Government (Beach)
Road within 0.5 miles of Papaya Farms Road, Railroad Avenue
from Cinder
Road to .5 mile beyond the junction with Noni Farms Road, or
Noni Farms
Road within 1.5 miles of Railroad Avenue.
ARTICLE II - MEMBERSHIP
Section 1: One vote shall be conferred to the property
owner, (as represented
by her/himself, a family member, or resident) for each
property within
Koa'e Community.
ARTICLE III - MEMBERSHIP MEETING
Section 1: Annual Meeting. The date, time and place of the
annual meeting
shall be set by the Board of Directors.
Section 2: Special Meetings. Special meetings may be called
by the Chair
or the majority of the Board of Directors. The goal shall be
to have at
least one additional membership meeting each year.
Section 3 Petition Meetings. If, within two weeks of a Board
decision
(other than the granting of an easement), at least ten
members petition
the Board to review the decision, the Board shall call a
special meeting
with 60 days on that subject.
Section 3: Notice. Notice of each meeting shall be posted on
the Koa'e
Community bulletin board not less than 30 days before the
meeting.
ARTICLE IV - BOARD OF DIRECTORS
Section 1: Board Role and Size. The Board is responsible for
overall policy
and direction of the Association. The Board shall have as
many as eight*
and not fewer than three members. Only those board members
residing on
Papaya Farms Road shall be able to vote on matters
pertaining to road
ownership.
Section 2: Meetings. The Board shall meet monthly or as
necessary to conduct
business, at an agreed upon time and place. Members may
attend in-person
or by telephone.
Section 3: Board Elections. Election of directors will occur
at the annual
meeting of the association. Directors will be nominated from
the membership
and elected by a majority vote of the members.
Section 4: Terms. All Board members shall serve two-year
terms, except
that half of the members elected at the inception meeting
shall serve
one year terms. Board members are eligible for
re-election.
Section 5: Quorum. A simple majority of the Board members
must be present
before business can be transacted.
Section 6: Notice. An official Board meeting requires that
each Board
member have notice from the Secretary in advance by phone,
in person or
in writing. The general membership may attend board
meetings, and the
time and place of the meetings will be posted on the
bulletin board.
Section 7. Officers and Duties. There shall be three or four
officers
of the Board consisting of a Chair, Vice Chair,
Secretary/Treasurer, or
Secretary and Treasurer. Their duties are as follows:
The Chair shall convene regularly scheduled Board meetings,
shall preside
or arrange for other members of the executive committee to
preside at
each meeting in the following order: Vice-Chair, Secretary
and Treasurer.
The Vice-Chair will chair committees on special subjects as
designated
by the board.
The Secretary shall be responsible for keeping records of
Board actions,
including overseeing the taking of minutes at all board
meetings, posting
minutes on the bulletin board, announcing meetings,
distributing copies
of minutes and the agenda to each Board member, ensuring
that corporate
records are maintained and any required reports are
submitted to the state.
The Treasurer shall handle financial affairs of the
association, and make
financial information available to association members.
Section 8: Vacancies. When a vacancy exists, the Board, by a
majority
vote, may appoint a member to serve until the next
election.
Section 9: Termination. A Board member may be removed by a
three-fourths
vote of the remaining directors with reasons given in
writing.
Section 10: Committees. The Board may create committees and
appoint committee
chairs as needed.
ARTICLE V - AMENDMENTS
Section 1: These Bylaws may be amended after a 2/3 vote of
the Board,
followed by a ¾ vote of the general membership
These Bylaws were approved at a meeting of the Koa'e
Community Association
on January 18, 2003.
David Finkelstein, Secretary
*Amended at the 1/31/04 annual meeting
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